The Pain Point
All UK motorcycle training schools face a paper-based workflow:
- The DVSA, UK's Driver and Vehicle Standards Agency, sells books of 25 paper certificates to Approved Training Bodies (ATBs)
- After each successful CBT (compulsory basic training), instructors fill out certificates by hand
- Office staff then manually retype all 25 certificates into a spreadsheet for DVSA submission
- One typo = voided certificate = £8 loss
- For a small school of three instructors, three voids per 20 clients = £1200/year lost
- Plus three hours of admin time per week or 144 hrs a year
One of the Quirky DVSA Rules when Submitting a Certificate
Duration must be entered in decimal hours by the instructor on the day, but not how you’d expect:
- 1 hour =
1.00
- Up to 15 minutes =
0.25
- Between 15 and 30 minutes =
0.50 and so on
Get this wrong? Certificate voided.
The Kiwacht-Edge Workflow
graph TD
A[Instructor completes paper cert] --> B[Opens Kiwacht PWA on phone]
B --> C{Enters
- Driver
- Duration
- Vehicle type
- etc}
C --> D[Kiwacht-Edge SLM:
• Parses input
• Applies DVSA rules
• Converts 4h12m → 4.25]
D --> E[Data encrypted + queued locally]
E --> F{When online,
syncs to school hub}
F --> G[School hub:
• Collates all certs
• Auto-increments #
• Generates DVSA CSV]
G --> H[Owner reviews → approves]
H --> I[Export → submit to DVSA]
I --> J[All data erased
amnesia by design]
1. Instructor or admin opens Kiwacht-Edge PWA on any smartphone (iOS/Android) of the last five years
2. Enters the required DVSA fields:
- Location Number
- Certificate Number (auto-incremented: 1–25)
- Course Duration (e.g., “4h 12m”)
- Driver Number (9-char DVLA ID) and so on
3. Kiwacht-Edge applies DVSA rules:
- Converts “4h 12m” →
4.25
- Validates driver number format
- Prevents inputting wrong certificate numbers
4. Data sent securely to school’s on-prem hub (a £500 PC in the office)
5. Hub collates all 25 certificates, generates DVSA-compliant csv file
6. Owner reviews → approves → exports
7. All data erased — ephemeral by design
“Kiwacht-Edge enforces amnesia by design — data is erased after DVSA submission.
However, schools may optionally retain anonymised records locally for internal audit, fully under their control.”
Why This Matters for Europe
This isn’t just about a motorcycle training school, but about fixing small workflows for 99% of European businesses:
- Niche but real: ~500 ATBs, ~2,000 instructors in the UK alone
- Regulated & high-stakes: DVSA compliance is non-negotiable
- Sovereign by necessity: No cloud AI can handle paper-to-digital conversion with zero data leakage
Outcome: 12 hours saved/month at a £15/hr rate = £2160 a year, plus £1,200/year recovered from zero voids.
144 hours in a year are three and a half weeks of work, which could be invested profitably elsewhere.